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	<h1>Chapter 21</h1>
    <h2>Pro-Active Plan after Electronic Grant Submission</h2>
	<p>Online electronic submission of your grant application adds new rules and requirements to the grant writing and submission process.  When you prepare and submit a Federal agency grant proposal electronically, you can utilize either the agency's website or, more likely, www.Grants.gov.  Most Federal agencies require that you submit your grant electronically, and the majority of these will only accept proposals submitted through Grants.gov, which has its own system for tracking your proposal after submission.</p>
	<p>Once Grants.gov receives your grant application submission, you'll receive two e-mail messages within 24 to 48 hours advising you of your application's status. The first e-mail confirms that Grants.gov received your application.  Write down, or otherwise note, the application tracking number in this confirmation e-mail, as you will need it to track your application.  The second e-mail indicates whether www.Grants.gov  has successfully validated your application before transmitting it to the grantor agency, or whether it rejected your application due to errors or other reasons.</p>
	<p>If the grantor agency receives your application and assigns it an agency-specific tracking number, you may also receive a third e-mail with a second tracking number from that agency.  Write down or note this number as well.</p>
	<p>Use these numbers to check your application status on Grants.gov by logging onto the "Applicant" page, where you enter your username and password. Next, click on "Application Status" to track your application's progress.</p>
    <h3>Case Study:  Post-Submission of Grant through Electronic Process</h3>
	<h3>Illustrative Federal Agency Post-Electronic Grant Submission Process: National Institutes of Health (NIH)</h3>
	<p>A good example of how the Federal agency post-submission process operates in the electronic age is the National Institutes of Health (NIH). The NIH requires that you submit your grant application electronically through www.Grants.gov. It also provides guidelines and checklists for checking and tracking your submission status. However, the responsibility as a grant applicant to track your application(s), through Grants.gov and/or NIH's eRA Commons, remains on your shoulders.</p>
	<h3>New Verification Process for Business Organizations</h3>
	<p>The new eRA Commons verification process provides a two-day window for grant applicant organizations to check and verify the electronically submitted application. This means any applicant AOR (Authorized Organization Representative), SO (Signing Official), and/or PD/PI (Project Director/Principal Investigator) has just two days after submitting a grant proposal to review it in its final form. The eRA Commons review is your only opportunity as a grant applicant to review and revise your grant application before a grantor agency reviewer sees it.  If you have any doubts, you can ask Grants.gov to halt your proposal process within this two-day period, if necessary.</p>
	<p>Once the two-day period ends, the submission process is complete.  Grants.gov will automatically forward your application to the agency's (NIH) Division of Receipt and Referral Center for Scientific Review. Any additional alterations to your application after this two-day period can only be made through and, with permission of, NIH's Scientific Review Administrator and this can potentially delay application processing.</p>
	<p>If your submission is on the due date, this two-day window will fall after the submission deadline. You can only reject the application if the final application does not correctly/accurately reflect the application package that you submitted. If part of the application gets lost or does not get transferred correctly, you should contact the eRA Commons Helpdesk to confirm the system error, document the issue, and decide on the best action to take. NIH will not penalize you for an eRA Commons or Grants.gov system issue or error.</p>
	<p>You are able to correct or otherwise change your application after the submission deadline for any reason other than an eRA Commons or Grants.gov system error, and resubmit it, but you will be subject to the NIH late policy. You also take the risk that your application will be rejected.  If you are faced with this situation, you may explain your reason for the delay in a cover letter attachment.</p>
	<p>Whether you are an AOR/SO or a PD/PI, you will receive e-mail notices informing you as to the status of your application.</p>
    <h3>Review and Fix any Errors and Warnings</h3>
	<p>If you are your organization's PI or SO, you can review your completed proposal for any errors by following these steps:</p>
    <ol type="1">
		<li>Find the application that shows "eSubmission Error" in "Application Status".  Then, follow the link on the Application ID to see any specific error or warnings.</li>
		<li>View the list of "eSubmission Errors and Warnings". Select the "Show eSubmission Errors" checkbox to include applications that did not pass eRA Commons error checking.  You can fix warnings at your discretion, and they do not require any action for the application to be submitted. You must fix any errors before your application can be submitted.</li>
		<li>Refer to the NIH "Application Guide" and "Announcement Instructions" for guidance on NIH directives on what information is required to be entered in specific fields.</li>
		<li>After you enter your selection criteria, click on the "search" button.</li>
		<li>After using these available resources, if you still can't identify and fix the errors, contact the eRA Helpdesk for online support.</li>
(<a href="http://ithelpdesk.nih.gov/eRA" target="_blank">http://ithelpdesk.nih.gov/eRA</a>) 
		<li>After you have made all the necessary corrections, you must re-submit the entire corrected application through <a href="http://www.Grants.gov" target="_blank">www.Grants.gov</a>.  </li>
		<li>Once Grants.gov receives an error-free application from you, eRA assembles it, and allows you to review the entire grant application package for a <em><strong>final check</strong></em>.</li>
	</ol>
	<h3>Frequently Asked Questions (FAQ) on Post-Electronic Submission</h3>
	<p>Agency websites, such as NIH, offer helpful tips in the form of Frequently Asked Questions (FAQ) on the various steps you can take after submitting your grant proposal electronically. </p>
    <p><strong>These tips answer questions concerning the following topics:</strong></p>
    <ul type="disc">
        <li>Checking the submission status of your grant proposal.</li>
        <li>Action to take if your NIH application has not yet been acknowledged as processed and accepted. </li>
        <li>Checking your assembled application both before and after NIH receives it.</li>
        <li>Re-submitting grant application. </li>
        <li>Correcting your submitted grant proposal.  </li>
        <li>Queries regarding e-mail notifications. </li>
        <li>Dealing with issues involving new and amended forms. </li>
        <li>Dealing with other issues in the online grant application process. </li>
    <p>These FAQs provide practical answers and steps you can take in order to answer your questions concerning situations that may arise after submission. </p>
	</ul>
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